Financial reporting

The following information must be reported to Forte. This applies to both periodic and final reporting to Forte.

Funds received

Report the funds disbursed from Forte for the current grant. In the periodic reports, report funds per year. In the final report, report the total amount.

Funds disbursed (direct and indirect costs)

Report the direct and indirect costs for the current grant from Forte. Please note that if part of the grant is transferred these costs should also be reported, divided by the categories below.

Direct costs

• Salaries including social fees etc. (project leader, PhD students, other research personnel, technical/administrative personnel)
• Running costs (Open Access publication costs1, travel costs, materials2, other costs)
• Depreciation quipment3
• Premises

Indirect costs
Report indirect costs.

Total funds used
Direct costs in total, indirect costs in total.

Comments (max 1 500 characters)
Any additional comments to Forte concerning this report.

Clarifications:
(1) Refers to the cost of author fee, often referred to as APC, which is charged by either a subscription-based journal that requires a fee to publish the article open access, or the fee charged by an open access journal. Fees to book publishers who offer open access publishing of books at a specified cost, are also included.

(2) Refers to equipment and other research material that is not a fixed asset, such as chemicals, literature, software.

(3) What should be reported is the annual depreciation, not the acquisition cost. Costs for directly depreciated consumption inventory (such as computer, telephone, etc.) are not reported as depreciation but as Operating costs/Other costs.

The last periodic report becomes final (after the end date of the availability period).

In the final financial report, you must also (in addition to the information in the yearly financial report) account for unspent funds and funds to repay.

Unspent funds must be returned to Forte in conjunction with the final financial report.

If unspent funds exceed half a base amount, the entire sum must be repaid to Forte, bank giro 5185-3703. Clearly state the registration number of the grant and that the payment concerns unspent funds.

If unspent funds are less than half a base amount, it can be retained and used for research purposes similar to the one that the grant was intended for.

Fill in the amount of funds to repay (write a zero if no funds are to be returned).

As administrating organisation (representative for the organisation), you will find information about signing and reporting under:

• The “Organisation tasks” tab, and the Sign and Report pages (prefects and equivalent, as well as economists)
• The “Organisation account” tab, and the Reporting overview and Signing overview pages (organisation account managers, application managers, as well as signing and reporting administrators)

If you have been assigned a task to sign or report, you will receive a notification via Prisma.

More help
Prisma’s user support under the heading: Organisation account External link.